Schedule a meeting with a meeting poll

Stop the “does Tuesday work for you?” back-and-forth. A meeting poll shows who is free when, and the best time is obvious at a glance.

1. Create the meeting poll

1. Click Create a poll and choose Meeting poll.
2. Pick the days that could work. Drag or shift-click to select several days at once.
3. Add one or more start times to each day. Each day and time becomes an option people can vote on.

2. Choose the right settings

In the question’s settings:

• Time zone: by default each person sees the times in their own zone, which is right for remote meetings. For in-person meetings, turn on Same time zone for everyone.
• Highlight the best option marks the time most people can make in the results.
• Only one option per person and Limit people per option turn the poll into a booking sheet, for example for interviews or office hours.

With Allow “If need be” on, people can answer each time with yes, if need be or no, so you can tell a perfect slot from one that merely works.

3. Share it

Copy the link from the Share tab and send it to your group. Asking for names helps you see who’s still missing. Turn on Allow changing responses in the Settings tab so people can update their availability when plans change.

4. Pick the final time

When everyone has answered, open the results and choose Set as final time on the best slot. Participants can then add the meeting to Google, Outlook or Apple Calendar in one click.

Changed your mind? Clear and reopen voting to collect more answers.