StrawPoll
Log in

Meeting polls

Meeting polls that find a time for everyone

Suggest a few slots, share one link and see at a glance when the most people are free. No more reply-all.

Schedule a meeting Plan an offsite
strawpoll.com

From first idea to calendar invite

  1. 1

    Suggest a few times

    Click the days that could work, add start times and copy them to every day. No sign-up needed.

    strawpoll.com
  2. 2

    Share one link

    People open it on any phone or laptop, enter a name and mark each time. No account, no app, no email chain.

  3. 3

    Book the winner

    Set the best slot as the final time. Voting closes, and everyone can add it to Google, Outlook or Apple Calendar.

    strawpoll.com

Scheduling without the back-and-forth

Time zones handled

Everyone sees times in their own zone and can flip back to yours. For an in-person meeting, fix one zone for all.

Sign-up slots

Limit how many people can take each slot, or one slot per person. Great for interviews and office hours.

  • Yes, if need be or no See the real options, not just the perfect ones.
  • Best time highlighted The slot most people can make stands out.
  • Vote for others Add a colleague or family member from the same browser.

Scheduling for every group

Good to know

How to find a meeting time that works for everyone

Suggest a few times, let people say when they’re free and book the slot most can make, across time zones and without the “does Tuesday work for you?” thread.

2 min read

Set up the poll

  1. 1 Click Create a poll and choose Meeting poll.
  2. 2 Pick the days that could work. Drag or shift-click to select several at once.
  3. 3 Add one or more start times to each day. Every day and time becomes an option people vote on.
  4. 4 Share the link from the Share tab and ask for names, so you see who is still missing.

Neither you nor the people you invite need an account. They open the link, type their name and tick the times that work.

Offer fewer, better options

More options don’t make it easier. Three to eight slots across one or two weeks usually find a time; twenty make people scroll and give up. Start from what you know: the days the key people can do and the times that make sense for this meeting.

Yes, if need be, no

Turn on Allow "If need be" so people can say “I can, but it’s not ideal”. That shows real options a yes-or-no would hide: a slot with eight yes and two if-need-be beats one with nine yes and one no.

Keep Highlight the best option on to mark the slot most people can make, and turn on Allow changing responses so people update their answer when plans change.

Time zones

Create the times in your own zone. Everyone who opens the poll sees them in theirs and can flip back to yours, so a colleague in New York and one in Berlin vote on the same slots without doing the maths.

Offer times inside the overlap of everyone’s working hours, plus one early and one late option so the same people aren’t always staying up. For an in-person meeting, turn on Same time zone for everyone, so someone traveling sees the meeting’s local time.

Lock it in, or turn it into a booking sheet

Open the results and choose Set as final time on the best slot. Everyone adds it to Google, Outlook or Apple Calendar in one click. Changed your mind? Clear and reopen voting collects fresh answers in the same poll.

For interviews, office hours or parent-teacher conferences, turn on Only one option per person and Limit people per option. Each person books one slot, and full slots close.

How-to

Scheduling, beyond the weekly meeting

Interviews, offsites, parties and teams spread across the world.

How to schedule a meeting across time zones

Create the times in your own zone. Everyone who opens the poll sees them converted to theirs, so a colleague in New York and one in Berlin vote on the same slots without doing the math.

Offer times inside the overlap of everyone’s working hours, and add one early and one late option so nobody is always the one staying up.

How to let people book interview slots

A meeting poll can work as a booking sheet. Turn on Only one option per person and Limit people per option, set to 1, and each candidate books one slot nobody else can take.

The same works for office hours, parent-teacher conferences and volunteer shifts, with as many places per slot as you need.

Schedule a meeting with a meeting poll

How to find a date for a team event or party

Ask about dates first and details later. A poll with five evenings gets answers fast; once the date is set, send a form for RSVPs and food choices.

  • Turn on Allow "If need be": a maybe tells you more than a missing answer.
  • Set a close date so the decision doesn’t drag on.
  • People can also answer for a partner or a colleague from the same browser.

How to schedule without making people sign up

Neither you nor the people you invite need an account. They open the link, type their name and tick the times that work, on any phone or laptop.

If you create the poll without signing in, it’s saved in your browser. Sign up later to keep it with your other polls.

Polls without an account

Meeting poll questions, answered

Step by step: read how to schedule a meeting.

Found a date? Plan the rest here too

Stop asking “does Tuesday work?”

Create a meeting poll in under a minute and let the group find the time.

Create a meeting poll