Meeting polls

Suggest a few times, let people say when they’re free and book the slot most can make, across time zones and without the “does Tuesday work for you?” thread.

Set up the poll

1. Click Create a poll and choose Meeting poll.
2. Pick the days that could work. Drag or shift-click to select several at once.
3. Add one or more start times to each day. Every day and time becomes an option people vote on.
4. Share the link from the Share tab and ask for names, so you see who is still missing.

Neither you nor the people you invite need an account. They open the link, type their name and tick the times that work.

Offer fewer, better options

More options don’t make it easier. Three to eight slots across one or two weeks usually find a time; twenty make people scroll and give up. Start from what you know: the days the key people can do and the times that make sense for this meeting.

Yes, if need be, no

Turn on Allow “If need be” so people can say “I can, but it’s not ideal”. That shows real options a yes-or-no would hide: a slot with eight yes and two if-need-be beats one with nine yes and one no.

Keep Highlight the best option on to mark the slot most people can make, and turn on Allow changing responses so people update their answer when plans change.

Time zones

Create the times in your own zone. Everyone who opens the poll sees them in theirs and can flip back to yours, so a colleague in New York and one in Berlin vote on the same slots without doing the maths.

Offer times inside the overlap of everyone’s working hours, plus one early and one late option so the same people aren’t always staying up. For an in-person meeting, turn on Same time zone for everyone, so someone traveling sees the meeting’s local time.

Lock it in, or turn it into a booking sheet

Open the results and choose Set as final time on the best slot. Everyone adds it to Google, Outlook or Apple Calendar in one click. Changed your mind? Clear and reopen voting collects fresh answers in the same poll.

For interviews, office hours or parent-teacher conferences, turn on Only one option per person and Limit people per option. Each person books one slot, and full slots close.

Tip: Ask about the date first and details later. Once the date is set, send a form for RSVPs and food choices.