Can people see who else signed up?

Yes. Every row on the sheet is visible to the next person, so nobody signs up twice for the same thing.

Do people need an account?

No. They open the link, add their row and they’re done.

Can I book fixed time slots instead?

Yes. Use a meeting poll with sign-up slots and limit how many people can take each one.

Can people edit their row later?

Yes. Turn on “Allow changing responses”, and people update their row from the same link.

Can I limit how many people take a shift?

For a fixed number of places, use a choice question with one option per shift and turn on “Limit votes per option”.

Can I print the sheet?

Export it as a CSV and open it in Excel or Google Sheets to print or share.

Sign-up sheets without the spreadsheet

Everyone adds a row with their name and the columns you choose, and sees who already signed up. No more lists passed around the group chat.

Make a potluck sheet Organize a carpool

Everyone sees what’s covered, so nobody brings five bowls of chips.

What will you bring?

Name	Dish	Serves
Hannah	Lasagne	8
Omar	Green salad	6
Jule	Lemon cake	10
Felix	Drinks	12
Your name	Dish	Serves

Everyone sees what’s covered

A sign-up sheet starts with the name and adds the columns you choose, like dish and how many it serves. Each new row is visible to the next person.

Your own columns after the name
Everyone sees who signed up
No account for anyone

Start with Potluck sign-up Help center Collect RSVPs and sign-ups

A rota that fills itself

Share the sheet once, and volunteers add themselves with the shift and a phone number. You see the rota fill up without chasing anyone.

Shift and contact columns
Visible to every volunteer
Export the rota as CSV

Start with Volunteer shifts Help center Export the list

Lifts sorted in one list

The carpool sheet asks drivers where they leave from and how many free seats they have. Parents and players find a ride without a single phone call.

Departure and free seats
One list for the whole team
Share it in any chat

Start with Carpool sign-up Polls for coaches

Good to know

Sign-up sheets: the paper list, without the paper

When a sheet beats a form, how to choose columns, and when to switch to fixed slots with limited places.

2 min read

How a sign-up sheet works

A Sign-up sheet question works like the list on a clipboard. The first column always asks for the person’s name, and you add the others: dish, shift, phone number, free seats. Each person adds one row and sees every row added before them, so nobody signs up twice for the same thing.

Choosing your columns

Potluck: Dish, Serves, Vegetarian?
Volunteer rota: Shift, Phone number.
Carpool: Leaving from, Free seats, Departure time.
Kit or equipment: Item, Bringing back by.

Keep it to two or three columns. Click Required on a column to make it optional when not everyone has an answer.

Visible or private

Rows are visible to anyone who can open the poll, whatever the results setting. That’s the point for a potluck. For lists with phone numbers or other personal details, turn off Show entries to everyone in the question’s settings, and only you see the rows.

Sheet or slots?

A sheet suits open lists where people decide what to add. When places are fixed, like six people per shift or one person per time slot, use a Multiple choice question with one option per slot and turn on Limit votes per option. Once a slot is full, nobody can pick it. For time slots on a calendar, a meeting poll with Limit people per option works like a booking sheet.

Before the day

Turn on Allow changing responses, so people fix their row when plans change. A few days before, open the results to check gaps, like nobody bringing dessert, and send a nudge. Export a CSV if you want it on paper.